Employers are governed by a patchwork of state laws in this area so, if affected, "I would be calling a lawyer who specializes in data breaches," Chilcoat said. While ransomware can restrict system entry, there are cases in which malicious actors gain access to data. "That will help prevent claims of discrimination and retaliation from arising," she said.įinally, HR may have to take steps to address the data breach. Leaves of absence and any certifications tracked through the vendor also must be addressed, she continued, recommending that HR acknowledge that there will be mistakes and plan to "treat employees with some grace," with regard to all of these issues. For any companies still in that process, it will be crucial to check that employee elections weren't lost and that those who have not yet completed the process have a way to do so. While federal authorities only require "timely" pay, many states have hard deadlines, she pointed out "You don't have a lot of time to figure out how you're going to pay employees."Īfter that, it's important to ensure open enrollment efforts weren't affected, Chilcoat noted. Some companies will be able to continue running direct deposit, she said, while others may have to turn to conventional checks. Paper time sheets are just fine what's of utmost importance is accuracy, she said.Įmployers also must immediately prepare to survive multiple payroll cycles on their own, Chilcoat said, citing Kronos' projected timeline for getting back online. And employers should maintain a backup reporting method until the outage is resolved. People's memories will degrade as time goes on, so it's best to act quickly, she explained. Regardless of the path chosen, affected employers should immediately ask employees to report hours worked, if that information was lost, Chilcoat said. Kronos competitor Deputy, for example, announced it would offer its services free to Kronos clients for the duration of the outage. Others might attempt to migrate data to a new platform, if they have the relevant information available.
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